PROCUREMENT CLERK – KISMAYO.

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

Our partners in Kenya Somalia Program include: Lutheran Churches and their related agencies, The European Commission (ECHO), the US Government (BPRM), WFP, UNICEF and UNHCR with whom we are key implementing partners

Lutheran World Federation Kenya- Somalia, Somalia Sub program is seeking to recruit a National staff for the following position;

JOB SUMMARY

The procurement clerk will support the procurement Office in procurement activities to ensure quality successful delivery of procurement goods and services.

DUTIES AND RESPONSIBILITIES

• Preparation of bid documents

• Receive Demand Forms (DF), record, and together with the Procurement officer, process DFs as per laid down regulations and policies.

• Assist in the preparation of Request for Quotation(RFQ) and Request for Proposal (RFP).

• Evaluation of bids

• Support the Procurement Officer in evaluation of bids, expression of interests in line with LWF procedures and process.

• Support in maintaining and audit trail for Procurement activities

• Assist the Procurement Officer in compiling documents for making payments to the suppliers and service providers.

• Ensure that invoices submitted to finances are well documented and has proper support documents.

• Ensure that the payment tracker is regularly updated.

• Ensure that the procurement Plans are regularly updated.

• Maintain an E-filling for all procurement related documents

• Support in Suppliers correspondence.

• Ensure that all suppliers and service providers queries are attended to on time.

• Follow up on contract performance and ensure adherence to lead time.

• To assume such other responsibilities as may be assigned to him/her by the Procurement officer.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree/Diploma in supply chain management, procurement, field.

• Minimum of 2 years of work experience in a similar role.

COMPETENCIES

• Working knowledge of Project Management Cycle.

• Excellent communication, organization and presentation skills.

• Good analytical and problem-solving skills.

• Ability to work independently with guidelines and clear expectations.

• Proficiency in MS Word, Excel and other related programs.

• Ability to tolerate cultural,  educational and religious diversity in the work place.

• Report writing skills.

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

·         Dignity and justice

·         Compassion and commitment

·         Respect for diversity

·         Inclusion and participation

·         Transparency and accountability

KEY RELATIONSHIPS

Internal

Program staff, support staff, project Management Team, management team,

External

Implementing Staff.

Suppliers and Local Authorities.

 HOW TO APPLY

Our recruitment and selection procedures reflect the organization's commitment to the prevention of abuse and exploitation of beneficiaries.

https://lutheranworld.hire.trakstar.com/jobs/fk0puj9/?

Disclosure: The LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response, which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.

Closing Date: 7th December 2024

Early applications are encouraged as applications will be reviewed on a rolling basis throughout the advertising period.

Qualified candidates who are interested in the above position should submit an updated detailed CV and application letter (in English), giving a day time telephone contact and email addresses of 3 (three) work referees.

Throughout its recruitment processes for any job position, LWF does not ask for any fees, and applicants should not pay any money to anyone. We advise the public to exercise due diligence when applying for employment with LWF and when asked to pay any money to anyone to secure a job with us. Such instances are cases of fraud and should be reported to us immediately through email at [email protected] or at our toll-free contact Somalia (2179) and Kenya (0800721270)

NB: The position is open for Somalia Nationals only.