Position: Finance Officer

Job Type: Full time

Reporting To: Finance Manager

Location: 100% Wajir Office

Job Field: Finance

BACKGROUND

Islamic Relief (IR) is an international non-governmental humanitarian organization registered in the United Kingdom (Registration No. 328158) and in Kenya with the NGO Coordination Board (Registration No. OP.218/051/2004/0374/3386). Committed to alleviating poverty and ending the suffering of the world’s most vulnerable populations, Islamic Relief serves all people regardless of race, religion, or gender. The organization promotes sustainable economic and social development by partnering with local communities through a range of relief and development programs. These programs include water, sanitation and hygiene (WASH), health and nutrition, livelihoods support, emergency response, climate change mitigation, and support for orphans. Islamic Relief began its operations in Kenya in 1993 and has since established a fully functional country office in Nairobi, along with field offices in Garissa, Kajiado, Kilifi, Lamu, Mandera, Tana River, and Wajir counties.
As part of its ongoing efforts to strengthen sustainability and expand impact, Islamic Relief Kenya is in the process of establishing a local Fundraising Unit within its country office. This initiative aims to diversify funding sources, ensure long-term viability, and bolster the delivery of humanitarian and development programs across the country. In line with this strategic direction, Islamic Relief Kenya is seeking a motivated, proactive, and dedicated individual to fill this position:

Overall Responsibilities
Responsible for maintaining of Donors Budget file along with proposal, accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as office management duties.
KEY ROLES/RESPONSIBILITIES

Maintain accurate effective financial controls on all transactions incurred as part of project implementation and other related costs.
Ensure all accounting records and supporting documentation for all financial transactions is maintained in a systematic order and in safe and secure condition.

Payments.
• Ensure that the payment function is smooth running and suppliers are paid on time.
• The vouchers that the Finance Assistant is processing, is up to the standard and as per IR Standards.

Bank
• Ensure that bank reconciliation is up to date and also check any long outstanding cheques and take action to resolve and manage it.
• Ensure that bank opening is properly documented, and signatories are updated and with proper approval from HQ.

Control Accounts
• Ensure the staffs advances are adjust on time and in case of not adjustment in reasonable 15 days, final warn the staff and even deduct the advance from staff salary.

Reporting
• Ensure that weekly updates are sent to Finance Manager by each Friday.
• Ensure that monthly reports are sent to Finance Manager by 5th of following month.
• Ensure that BVA review meetings are held with the area manager and budget holders by 105h of each month.

Tax and other legal payments
• Ensure that IRK is following all the legality on payments for staff and suppliers.

Policies and Procedures
• Ensure that IRK is following all the policies and procedures.
• If some policy is missing, take step to make and implement the new policy.
• Manage the cross charge for combine expenses to different projects.

Fund Request:
• Ensure that Area Office sends fund request to the Nairobi before 30th of each month.
• Ensure that money receivable and payable are managed on time.
Recording
• Ensure that the recording and bookkeeping are good.
• All the vouchers are entered into the system on time and correctly.
Filling
• Ensure that all necessary documents are appropriately filled.

Data entry-Responsible for data entry to the AX.
• Ensure all transactions are adequately supported prior to payment/posting.
• Ensure that all necessary documents are appropriately filled.
• Ensure that all vouchers are well approved before payments/posting.

Keeping safe custody of files
• Maintain and keep the vouchers in safe custody, maintain file for reconciliation related to the field office.
• Ensure that vouchers are sent to Nairobi by 10th of the following month.

Donor and project files Maintaining all the donors’ files (each new file for each new project)
General understanding
• Perform any other duties as requested by his/her line manager.
Qualifications/Experience/Skills:
• Bachelor’s degree in Accounting, Finance or related fields with at least 3 years relevant experience preferable in NGO environment, NGO environment
• Having Professional accountancy certification (ACCA/CPA) is an advantage
• Proven experience in financial management preferably in development organizations, NGO environment
• Proven experience in analysing and interpreting financial data and information for decision making
• Experience in using one or more accounting ERP software package
• Knowledge of international donor reporting requirements is desirable
• Excellent IT skills, especially Excel and other MS Office applications
• Strategic thinker – proven ability to translate strategic plans into action
• Decisive with excellent judgment
• Good interpersonal, as well as verbal and written communication skills in English and Local language
• Able to plan, prioritize and organize self and others
• Demonstrated ability to lead a team
• Sympathy with the aims and objectives of IRK
Personal requirements
• Ability to cope with stress and live in an environment with very basic living condition.
• Very strong interpersonal skills: strong communication and diplomatic skills
• Flexibility to respond to changing nature of humanitarian context and operational difficulties
• Excellent analytical skills, observation, and analysis capacity
• Ability to plan and output oriented (pro-active)
• Ability to adhere to deadlines and respect line management.
• Readiness to commit and adhere to the values, mission, and vision of IR Kenya
Note: Please note that this recruitment, shortlisting will be done on a rolling basis.

How to apply

• If you meet the above requirements, please submit your cover letter and Curriculum Vitae (The CV and Cover letter in PDF format combined as one document and saved with your full names), including your qualifications, experience, names, and addresses of three referees, a working e-mail address and daytime telephone contacts. The forwarding e-mail and cover letter must clearly indicate the position title on the subject line. Send your application to [email protected] by Sunday, 13th July 2025 COB.

• Qualified female candidates are highly encouraged to apply.

• We apologize, due to the volume of the applications we receive, only shortlisted candidates will be contacted. Incomplete applications will not be considered.

• Applicants should be sympathetic to the values of Islamic Relief: (Sincerity, Excellence, Compassion, Social Justice, and Custodianship)

This vacancy is open for Kenyan Nationals only.

Disclaimers: The Islamic relief does not charge a fee at any stage of the recruitment process thus during application, interviews processes, offer/ contract, or training.

Note: Islamic Relief is an equal opportunities employer.