Organizational Setting 
 
The key mission of the FAO Representation in Somalia, which is led by FAO Representative (FAOR), is to assist and support the national government to develop policies, strategies and programme aimed at accelerating the Implementation and achievement of the Sustainable Development Goals (SDGs) in FAO's global mandate and Strategic Objectives. More specifically, FAO's response aims to address national needs and priorities in achieving food security, reducing hunger and malnutrition, developing agricultural, fishery and forestry sectors, and ensuring the sustainable use of environmental and natural resources and respond to recurrent emergencies. The current portfolio of activities of the FAO Representation in Somalia includes a wide scope of technical support interventions ranging from policy support through livestock and crop production, to natural resource management, Nutrition, value chain, food security analysis and water and land information management. FAO is also implementing several emergency, resilience-building, and development interventions, with the support of its five field offices and close to 400 staff in partnership with the Federal and State line ministries. 
 

Reporting Lines 

Under the overall supervision of the FAO Representative in Somalia, and the direct supervision of the International Finance Specialist.

Technical Focus 

The incumbent will provide administrative, financial and accounting support activities for the FAO Somalia Office Finance team and the Cash Based Intervention Unit. 

Tasks and responsibilities 

•    Assist in managing data in the areas of FAO’s activities in the country, analyze and summarize data from various sources including corporate systems such as GRMS.
•    Assist in preparing correspondence of administrative and financial nature, draft correspondence of verify data. Answer queries and obtain additional information on transactions and financial matter as required.
•    Assist in the maintenance of petty cash accounts and monitor general office accounts.
•    Maintain accurate financial records, including data entry into accounting systems and ensuring proper documentation of financial transactions.
•    Process payments, including verifying invoices, obtaining necessary approvals, and arranging for disbursements.
•    Assist in posting of invoices in GRMS, running and recording payments as per set out finance guidelines in bank and MV modules.
•    Examine, evaluate and process a wide variety of payment authorizations (disbursement authorizations) to money vendors and other financial institutions contracted by FAO Somalia.
•    Supervise the Finance Team both the contracts and the Finance teams and reports to the International Finance Specialist.
•    Coordinate CFW beneficiaries’ payment and input distribution payments through Money Vendors (MVs), mobile network operators (MNOs) and other financial institutions using a wide variety of existing modalities. 
•    In consultation with the Operations, IM and CBI units troubleshoot and timely resolve constraints faced by MNOs in the payment process and evaluate proposed solutions.
•    Ensure compliance with MS702 rules and regulations. Produce if required cash transfer POs (CTPOs).
•    In consultation with the Contracts Manager, decide on the opportunity to proceed with suggested modality within MS 702 guidelines.
•    Assist in the maintenance of petty cash accounts and monitor general office accounts.
•    Assist in performing reconciliation of payables and receivable accounts of suppliers and sharing remittances of payments done.
•    Assist in receiving cash refunds, depositing to the bank and recording the same in GRMS.
•    Participate in Tender Opening Panels as directed by the supervisor.
•    Assist in filling of technical and administrative documents and correspondence.
•    Perform timely reconciliations for banks, MV and MNO accounts.
•    Countercheck payment supporting documents are in line with FAO Financial policies.
•    Ensure payments are processed on a timely manner either via MV or EFT.
•    Ensure workload is properly balanced among the finance team.
•    Perform invoice validations in GRMS.
•    Be the focal point for all queries to the Finance unit.
•    Ensure cash counts are done every end month and during replenishments.
•    Ensure signed payment DVs and their supporting documents are archived online daily.
•    Ensure the financial archive files in the storage space are well taken care of.
•    Approve payments in FIDAM & FMM. 
•    Manage replenishments and the BATs.
•    Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING 
 

Minimum Requirements  
 
•    University degree in Finance, Accounting, or Business Administration
•    At least 5 years of practical experience in Accounting and Financial management
•    Working knowledge (level C) of English
•    National of Somalia

FAO Core Competencies 

•    Results Focus 
•    Teamwork 
•    Communication 
•    Building Effective Relationships 
•    Knowledge Sharing and Continuous Improvement 
 

Technical/Functional Skills  

•    Communicating to build understanding and support
•    Engaging in continuous learning
•    Planning, organizing and delivering quality results
•    Understanding FAO mandate and its global context
•    Working together in teams and partnerships
•    Good understanding of hardware and software in areas of data processing, data storage and communication
•    Understanding of data collection, analysis and information management processes
•    Strong interpersonal and communication skills 
•    Experience in managing food security and natural resource information systems
•    Experience in designing and/or implementing agricultural/livestock/fisheries surveys and assessments
•    Excellent skills in information and communication technology (including the use of presentation software)
•    Working knowledge of Somali language
•    Willingness to travel to various regions of Somalia

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)

• Applications received after the closing date will not be accepted

• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/  

• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/ 

•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. 

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions. 

HOW TO APPLY

https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2500102&utm_source=unjobs.org

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT