Subgrant Compliance Officer
Mercy Corps Bay, South Central Somalia Post Date: 17-10-2024
Apply Before: 21-10-2024
Description
ESSENTIAL JOB RESPONSIBILITIES:
STRATEGY:
Support the Finance and Compliance Manager/department in successful implementation, adherence, and common understanding of Mercy Corps Subaward/finance Policies in all Mercy Corps Somalia offices.
Work with the Finance and Compliance Manager/ team to build a strong, collaborative and motivated office culture in Somalia; arranging team training and team-building initiatives
Job Functions:
Assist the Finance and Compliance Manager in conducting subgrantee pre-award assessments.
Provide on-going training and support to subgrantees in Mercy Corps subgrant financial procedures and assist in conducting formal subgrantee training workshops.
Review subgrantee financial reports for correctness and completeness and ensure that reports are submitted on time. – it depends on the kind of subaward as per Subaward management policy
Assist in subgrantee site audits and prepare site visit reports.
Follow up on all subgrant compliance issues and audits and document resolutions.
Maintain subgrant tracking sheet as well as financial files in accordance with the Subaward Manual.
Process subgrantee payments and reconcile subgrant financial tracking sheet to general ledger in Navigator. It depends on the kind of subaward as per Subaward management policy
Assist in subgrant close-outs ensuring that all requirements of the subgrant agreement have been met and that subgrant funds have been properly settled.
Work with sub-grantees in Cost Share/Match reporting and keeping a tracking sheet.
Maintain filing system for Cost Share/Match vouchers reported by sub-grantees.
Entering local sub-award cards in Navigator
Entering local sub-award financial reports in Navigator. It depends on the kind of subaward as per Subaward management policy
Conducting financial monitoring visits to subgrantees as well part of Joint monitoring visits
Continuously updating subgrantee master files. It depends on the kind of subaward as per Subaward management policy
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
Other duties as assigned.
Security:
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of policies.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
SUPERVISORY RESPONSIBILITY: N/A
ACCOUNTABILITY:
Reports Directly To: Finance and Compliance Manager
Works Directly With: ALL Finance team, Operations, HR and Programs
Knowledge and Experience:
Three or more years of finance experience, including Partners management and subawards, grant management or auditing.
A university degree in finance, accounting or a related business field is required.
Two years’ experience in the Finance Department of a non-governmental organization
Good understanding of major international donor rules and non-profit accounting
Prior experience with computerized general ledger software
Advanced computer skills in MS Office programs, particularly Excel and Access.
Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus.
Excellent oral and written English skills.
Success Factors
The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical.
The Subgrant Compliance Officer must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.
A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The ability to interact effectively with international and national personnel is required.
A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
The successful candidate must have excellent interpersonal skills, strong oral and written communications skills and should be an excellent listener. S/ he must have excellent analytical skills, good reasoning abilities, and sound judgment.
Previous work experience in Subaward/subgrantees or finance departments will be an added advantage.
Living Conditions / Environmental Conditions
This national position will be primary be based in Baidoa but will be required to support other country offices when required and as assigned by the Finance and Compliance Manager, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited.
Organizational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world's most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics:
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and always adhere to Mercy Corps Code of Conduct Policies and values at all the times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
How to apply